Ram Agro Marketing Cooperative Society Ltd.

The term of the office of the elected members of the Board shall be 5 years from the date of election

Committees of The Board:

(A) Executive Committee:

1. Composition: The Executive Committee shall consist of the Chairperson, Vice-Chairperson, Secretary, Chief Executive Officer (ex officio).
2. Functions:

1. To execute the decisions and policies framed by the Board of Directors;
2. To oversee day-to-day operational matters, including procurement, marketing, value addition, and logistics;
3. To approve operational expenses within limits defined by the Board;
4. To monitor the implementation of projects, schemes, and services delivered to members;
5. To ensure legal and regulatory compliance at the operational level;
6. To make recommendations to the Board on policy matters and expansion strategies.

(B) Audit and Ethics Committee

1. Composition: The Committee shall consist of two members of the Board. The committee may co-opt a subject expert.
2. Functions:

1. To review and recommend approval of annual accounts, audit reports, and financial statements;
2. To examine the internal financial controls and systems;
3. To interact with internal and external auditors and ensure compliance with audit observations;
4. To address ethical concerns, including conflicts of interest, related party transactions, and whistleblower issues;
5. To uphold the Code of Ethics and Conduct for the Society;
6. To ensure financial transparency, especially in member-related transactions and sector-specific procurement practices.

(C) Committee on Prevention of Sexual Harassment at Workplace

1. Legal Mandate: The Committee shall be constituted in accordance with the provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
2. Composition: Presiding Officer shall be a woman Director, and two other members of the Society.
3. Functions:

1. To receive and inquire into complaints of sexual harassment at office, branch, or workplace of the Society;
2. To ensure a time-bound, confidential, and just redressal mechanism;
3. To recommend appropriate actions to the competent authority based on inquiry findings;
4. To conduct regular awareness programs, sensitization sessions, and policy dissemination;
5. To maintain records and submit annual reports in compliance with statutory obligations.